Post-stream inventory cleanup
Whatnot sales reconciliation for MTG sellers
After a livestream, Toploader OS helps map sold Whatnot item names back to inventory, deduct stock, log sales and calculate payout-aware profit — for Magic and Pokémon singles alike.
Smart mapping memory
Stock deduction
Sales logging
Profit review
Sales reconciliation
Close the loop after the stream.
The reconciliation workflow exists because the selling job is not finished when the show ends. You still need inventory, sales and profit to match what happened.
Map sold names to stock
Match Whatnot product names to Toploader OS inventory records, with remembered mappings to speed up future imports.
Deduct inventory
Reduce stock quantities based on sold quantities and mapping multipliers.
Calculate payout and profit
Use configured Whatnot fee settings to calculate payout and compare it against cost basis.
Log sales
Write sales to the analytics database with quantity, gross revenue, payout, net profit, inventory key and sale date.
Show reconciliation
For Show Builder batches, enter sold quantities by show line and reconcile directly from the planned show.
Remember mappings
Store profile-specific SKU/item mappings so repeated Whatnot names become easier to process next time.
Workflow
Post-show workflow
Import or enter sales
Use Whatnot livestream/shipment CSV reconciliation or show-line sold quantity reconciliation.
Confirm mappings
Review how sold item names connect to inventory and set quantity multipliers when needed.
Apply stock changes
Deduct sold stock and update show status or sales records.
Review analytics
See gross revenue, payout, net profit and items sold for the selected sale date or range.
Keep inventory and profit accurate after every stream
Preparing a stream is only half the job. After you sell, your stock and profit need updating too. Toploader OS reconciles your Whatnot sales so your inventory and numbers stay accurate without a spreadsheet.
Map marketplace names back to local inventory names.
Handle quantity multipliers for lots or grouped listings.
Deduct inventory and log profit in one workflow.
Use transaction editing to correct quantities and restore stock when a sale is deleted.
Works best with
Show Builder
Plan the batch first, then reconcile from that planned show.
Analytics
Review net profit after sales are logged.
Inventory
Keep stock records accurate so deductions are meaningful.
CSV Export
Export clean listings so sold names are easier to map later.
FAQ
Sales reconciliation FAQs
Can Toploader OS remember mappings?
Yes. The app stores profile-specific mapping memory so the same Whatnot sold item name can map faster next time.
Does reconciliation calculate profit?
Yes. It logs gross sale, payout and net profit using fee calculations and recorded cost basis.
Can I edit a transaction later?
Yes. Transaction editing can adjust stock by the quantity delta, and deleting a linked sale can restore stock.
Can I reconcile a show without a CSV?
Yes. Show Builder includes a post-show reconciliation dialog where you enter sold quantities by show line.
Ready when you are
Make post-show admin part of the same workflow.
Reconcile sales, update inventory and review profit before the next show starts.