Post-stream inventory cleanup
Whatnot Ledger import & sales reconciliation
Import your Whatnot Ledger CSV export and Toploader OS auto-matches sales, payouts, tips, rewards and giveaway costs against inventory, deducts stock and logs payout-aware profit — for Magic and Pokémon singles alike.
Whatnot Ledger import
Break-spot detection
Stock deduction
Profit review
Sales reconciliation
Close the loop after the stream.
The reconciliation workflow exists because the selling job is not finished when the show ends. You still need inventory, sales and profit to match what happened.
Import the Whatnot Ledger
Import your Whatnot Ledger CSV export directly — sales, payouts, tips, rewards and giveaway costs, auto-matched against inventory.
Break-spot detection
Listings like “Colour Break” or “Digi Break” are recognised automatically, with same-day, same-named spots grouped into one event you assign a sealed product to.
Deduct inventory
Reduce stock quantities automatically from matched ledger rows, or from sold quantities and mapping multipliers on a manual import.
Ledger analytics summary
A dedicated Ledger summary on the Analytics page totals gross revenue, payout and net profit straight from the imported ledger.
Manual mapping fallback
No ledger export handy? Map sold item names to inventory by hand instead, with remembered mappings to speed up future imports.
Show reconciliation
For Show Builder batches, enter sold quantities by show line and reconcile directly from the planned show.
Workflow
Post-show workflow
Import the ledger
Export your Whatnot Ledger CSV and import it, or use show-line sold quantity reconciliation instead.
Confirm matches and breaks
Review auto-matched sold items and grouped break spots, moving anything that got auto-grouped wrong.
Apply stock changes
Deduct sold stock and cracked break product, and update show status or sales records.
Review analytics
See gross revenue, payout, net profit and items sold for the selected sale date or range.
Keep inventory and profit accurate after every stream
Preparing a stream is only half the job. After you sell, your stock and profit need updating too. Toploader OS reconciles your Whatnot Ledger so your inventory and numbers stay accurate without a spreadsheet.
Auto-match sales, payouts, tips, rewards and giveaway costs from one ledger CSV.
Group same-day, same-named break spots into one event instead of tracking each colour or slot separately.
Deduct inventory and log profit in one workflow.
Use transaction editing to correct quantities and restore stock when a sale is deleted.
Works best with
Box Break Tools
Run the break, then reconcile its spots straight from the ledger.
Analytics
Review the Ledger summary after sales are logged.
Inventory
Keep stock records accurate so deductions are meaningful.
CSV Export
Export clean listings so sold names are easier to match later.
FAQ
Sales reconciliation FAQs
What’s in a Whatnot Ledger export?
Whatnot’s own Ledger CSV export includes sales, payouts, tips, rewards and giveaway costs, which Toploader OS imports and auto-matches against your inventory in one pass.
How does break-spot detection work?
Listings named like “Colour Break” or “Digi Break” are recognised automatically, with same-day, same-named spots grouped into one event you assign a sealed product to.
Can I edit a transaction later?
Yes. Transaction editing can adjust stock by the quantity delta, and deleting a linked sale can restore stock.
Can I still reconcile without a ledger CSV?
Yes. Manual mapping with remembered item names is still available, and Show Builder has its own post-show reconciliation dialog for entering sold quantities by show line.
Ready when you are
Make post-show admin part of the same workflow.
Reconcile sales, update inventory and review profit before the next show starts.